Book a travel influencer agency or directly with the creator?
Short answer: Agency or direct?
A travel influencer agency can be beneficial when tourism boards or hotels need to coordinate multiple creators, multiple markets, or a complex tender process. For a single collaboration with a creator, direct booking is often the more streamlined approach. The crucial factors are who handles selection, contracts, coordination, and reporting, and what capacity your team has for these tasks. The more stakeholders and organizational requirements involved, the more effectively an agency can reduce the workload.
What an influencer agency does
An influencer agency typically handles the search for suitable creators and the coordination of a campaign. They can compile proposals for different target groups or markets, check availability, and present services in a comparable format. This is particularly helpful if your organization is planning not just a single visit, but several related collaborations.
An agency often also provides support with contracts, project management, and reporting. They consolidate inquiries, track deadlines, and compile results in a joint analysis. However, the specific tasks included depend on the agreed scope of services. Therefore, clarify in advance whether aspects such as rights clearance, approval processes, and the evaluation of individual publications are included or need to be commissioned separately.
An agency doesn't replace your content decisions. The reason for the trip, the desired target audience, and organizational boundaries must still originate from within your team. For the basics of the creator role, see the guide What is a travel influencer?.
What's possible directly with the creator
Requests to Max Haase are submitted via the Request Collaboration page. The management responds within 48 hours. Booking directly means no agency commission and one less layer of coordination. This can simplify questions about the travel schedule, motifs or planned formats, without automatically meaning less planning work for the client.
Max Haase has been working as a travel creator since 2013. His collaborations include more than 30 Tourism Board destinations, such as Tourism New Zealand and Visit Saudi Arabia; partners include Hilton Hotels, Meliá Hotels, and Rixos Hotels. Ultimately, however, the specific project remains crucial for your decision: Does the planned trip align with the desired content, and are services and responsibilities clearly defined?
For a direct request, a clear goal, a possible travel period and the desired formats are enough to start. For further orientation, see Book a Travel Content Creator. Barter collaborations are generally not offered by Max Haase. Therefore, the inquiry should describe a project that can be commissioned and not merely offer an invitation in exchange for unspecified publications.
Direct or agency comparison
- Number of Creators: For a creator, the direct approach is often straightforward; when there are multiple parties involved, an agency can consolidate selection, availability, and shared processes.
- Coordination channels: This eliminates a level of intermediary; an agency can instead bring together the communication of several creators in one central location.
- Cost structure: No agency commission is charged directly; when using an agency, you should be able to track their services and the creator's services separately in the offer.
- Control and reporting: You directly agree on responsibilities and evaluation for each collaboration; an agency can typically handle joint project management and bundled reporting.
- Speed: Direct coordination can streamline processes; for complex projects, an agency can provide relief through coordinated workflows. Availability and approvals remain crucial.
- Creative proximity to the creator: Ideas can be discussed directly; with the agency, it should be clarified how the creator is involved in briefing and creative decisions.
When an agency is worthwhile
An agency is particularly worth considering when the organizational task extends beyond individual collaboration. Ensure that their services cover precisely the work your team doesn't want to handle internally.
- Multiple creators: You need a joint selection, coordinated travel periods, and an overview of different services, contact persons, and approvals.
- Multiple markets: Content should be created for different target groups or languages, and someone should bring the respective requirements together in a common process.
- Extensive internal procedures: Your organization needs support in preparing offers, negotiating contracts, or documenting its own procurement processes.
- Limited project capacity: Your team cannot effectively handle ongoing inquiries, deadline tracking, and the compilation of results on their own.
When the direct route is sufficient
Direct doesn't mean unstructured. Even without an agency, a binding briefing, clearly assigned contacts, and agreed-upon evaluation deadlines can provide the framework. This approach is often suitable if the following conditions are met.
- A clearly defined project: You would like to request a collaboration with a specific creator for a hotel, destination, or a particular travel occasion.
- An internal contact person: Someone on your team will gather feedback, clarify open issues, and organize the necessary decisions on the client side.
- Manageable requirements: Formats, travel period and desired usage can be coordinated directly, without having to manage multiple separate campaigns in parallel.
- Direct creative exchange: You want to develop key priorities with the creator and can formulate your requirements in a way that provides guidance rather than a rigid script.
For hotels, the Hotel Influencer Marketing Guide explains how to plan a collaboration. You will find further information on services and coordination in Influencer collaborations for hotels. With a matching project focus, the page Book Luxury Travel Influencer helps you classify your request.
Five questions to ask yourself before you decide
- What is your goal? Describe what the collaboration should achieve: for example, presenting a destination in an understandable way or facilitating a hotel stay. Separate the communication goal from a mere list of desired publications. This will help you better assess whether you are primarily looking for a suitable content creator or also for organizational support.
- How many creators and markets are involved? Determine which stakeholders, languages, and travel dates are actually required. Multiple markets don't automatically mean an agency is necessary; however, they may increase the need for coordination. Assess these requirements before choosing a booking method.
- Who coordinates internally? Designate a person to gather feedback and facilitate decisions. Also clarify who will confirm hotel services, transfers, or program items. External coordination is only truly effective if responsibilities on the client side are also clearly defined.
- What rights and what duration do you need? Distinguish between publications on the creator's channels and your own use of the material. Specify the planned channels and duration of use in your initial request. A meaningful comparison of offers is only possible if this scope is clearly defined for both approaches.
- What should the evaluation look like? Agree on which deliverables you need, who will compile them, and when they will be discussed. Ask an agency about combining multiple collaborations. The analysis should be directly relevant to each individual project and your objective.
Rights, briefing and schedule regardless of the route
A joint briefing should define the target audience, purpose of travel, desired focus areas, formats, contact persons, and approvals. For tourism boards, the Creator briefing in destination marketing offers a practical basis. Also define which details are binding and where there is room for creative implementation. This makes collaboration easier, both directly and with an agency.
Max Haase offers organic usage rights for 30 days in the Standard package, 90 days in the Professional package, and six months in the Premium package. Paid, print, and out-of-home advertising are available upon request. Therefore, clarify early on which materials you intend to use; planned use outside the agreed-upon scope should not be implicitly assumed.
The lead time from approval to go-live is three to six weeks. Travel expenses are not included and are usually covered by the client. Please inquire for details. Coordinate travel arrangements, availability, and the launch date together, rather than planning backward from the desired start date.
Once the goal, timeframe, and desired deliverables have been outlined, you can check the direct route via the collaboration page: Request a collaboration.
Frequently Asked Questions
How much does an influencer agency cost?
This depends on the scope of services, the number of creators, and the required permissions. Ensure the agency provides a transparent breakdown of its tasks and the creators' contributions. Compare not only the overall scope but also responsibilities, approvals, and reporting procedures.
Is booking directly cheaper?
The direct approach eliminates the agency layer; no agency commission is charged by Max Haase. However, this does not necessarily mean that every project is cheaper overall. Coordination then falls to the client. Therefore, be sure to include your own resources and the actual scope of services required in your comparison.
How can I contact Max Haase?
Inquiries go directly via the Collaboration page.
How long does it take from request to publication?
Management will respond within 48 hours. After approval, the lead time until go-live is three to six weeks. Therefore, the initial response does not constitute a confirmed release date. Please clarify availability, travel arrangements, and approvals before scheduling a firm date.
Do tourism boards need a tender process?
This depends on internal guidelines and the specific procurement process. Clarify this with the responsible department within your organization before commissioning the work. Neither an agency nor a direct inquiry to a creator can replace this review. Document the scope of services and selection criteria in a way that ensures they remain transparent and traceable internally.
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